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Overview: Here follows an outline of the regulations for students in Harvard’s American Studies Program.
- Coursework, including language requirement
- Language requirement
- The coursework requirement
- Grade requirements
- Incomplete grades
- General examination
- The Dissertation
- Advising: dissertation committees
- Dissertation prospectus submission and conference
- Dissertation chapter conference
- Dissertation review
1. Coursework, including language requirement
The chair, who is also the director of graduate studies, is the advisor-of-record in my.harvard for all students until the student identifies one or more dissertation advisors in the third year. The Program administrator arranges, in consultation with each student before G-1 enrollment, an informal advisor in the student’s sub-field of interest. The purpose of this informal advisor is to supplement the Chair’s advising regarding course selection, faculty connections, and to offer early-career mentorship. As well, students should form relationships with any faculty, who may eventually serve on the general exam and/or dissertation committees.
Petitions for exceptions to any of the Program’s regulations should be directed to the Chair as soon as the student becomes aware of the potential need for an exception.
b. Language Requirement
Students must demonstrate fluent reading knowledge of one language other than English, chosen as relevant to the student's interests in consultation with advisor(s) and the Chair. Students will ordinarily fulfill the language requirement by passing with high marks an examination given by the History department, the English department, or in the case of languages not offered in History or English, a specially-arranged examination. The grade received must indicate fluency (e.g. proficient in History, high pass in English). Students with language preparation in their background should plan to take a languages examination in the week preceding their G-1. Those without language preparation should speak with the Chair and administrator about their plans to develop competency as follows. Fellowships for developing language fluency are available for the summer between the first and second year. Students are also encouraged to enroll in at least one course for credit in which advanced work with texts in other languages is undertaken. Students who have the language requirement unfulfilled at the beginning of their second year of residence must ordinarily pass a language examination in September of their second year. If they do not pass the language examination, they should enroll in an approved language course and pass a language examination in January. No student may take the general examination until the language requirement has been met.
i. The coursework requirement
The interdisciplinary purposes of the program require that students take courses in a variety of departments relevant to their interests. To ensure a coherent program of study, they must plan their schedules in consultation with the Program Chair.
Each student must be enrolled full-time for four semesters. The typical load is four courses per term and the typical number of credits per course is four. All programs must be approved by the Chair and must include the following:
- The “Colloquium in American Studies,” American Studies 200 and 201, during the fall term of their first and second years. 200, offered in even-numbered years, covers major works in American Studies. 201, offered in odd-numbered years, covers a major theme in American Studies.
- Two courses, taken from among the offerings of two different departments, in which the student completes a substantial piece of independent, graduate-level research. Courses in which the final project is a literature review of bibliographical essay are not appropriate for this requirement.
- Two courses focused outside the study of the United States.
- The remainder of the student’s first three semesters will consist of work in fields appropriate to the student’s general examination.
- In the fourth semester, four reading courses are taken in preparation for the general examination. These correspond to the four parts of the student’s general examination and are supervised by the student’s examiners. These will be American Studies 398 or the equivalent readings course in the examiner’s home department.
- By the end of the fourth semester, the student shall have completed eleven courses with letter grades averaging B+ or better.
- To ensure compliance with Harvard Griffin GSAS rules, the Chair and administrator may allow students to receive credit for participation in the American Studies Workshop or comparable academic experience. This credit will take the form of TIME. TIME is a place-holder of any credit amount. It is ordinarily taken to fill out a semester’s course registration so that the total credits equals 16.
- A final required course is taken Iin the third year, American Studies 314: Pedagogy and Professional Development in American Studies. The course is 4 credits taken over the full year; that is: 2 credits in fall and 2 credits in spring. This yearlong course is designed to complement the student’s first year as a teaching fellow.
- All coursework requirements (except 314), and the language requirement, must be met before taking the general examination.
ii. Grade Requirements
Students must maintain a grade average of B+ or better in each year of graduate work. Each student must do work of an A or A- level in at least one seminar.
iii. Incomplete Grades
Students may have only one Incomplete when they register for their next term. The Harvard Kenneth C. Griffin Graduate School of Arts and Sciences rules must be followed:
Incomplete grades (INC) are granted to graduate students only at the discretion of the instructor. If a student receives an INC, the student must complete the work of the course before the end of the next regular term. For example, if a student receives an INC during the fall term, the student must complete the coursework during the subsequent spring term by submitting work before the final day of the spring term. Even if the student’s registration status during the term is leave of absence, the student must complete coursework during this time frame. However, the only exception is if the student is given an earlier deadline by the instructor. If the work is not submitted within the required time frame, the INC becomes a permanent grade, unless the student has petitioned successfully for an extension. (For the extension form, and this Harvard Griffin GSAS regulation on the Graduate School’s website, see Grade and Examination Requirements).
* INC grades incurred in cross-registered courses in another school are subject to Harvard Griffin GSAS rules and deadlines unless the other school’s deadlines are earlier.
* Extensions must be approved both by Harvard Griffin GSAS and by the other school.
* Incomplete grades cannot be changed once a final degree has been awarded.
* Students who receive an E or a permanent incomplete (INC) or absent (ABS) may retake the class for credit, however, both grades will appear on the transcript.
All Incompletes must be resolved before taking the general examination.
2. General Examination
Students must pass a two-hour oral examination conducted by four members of the faculty, sometimes at the end of the second year, sometimes at the very beginning in the third year. In any event, it shall take place no later than the end of September in their third year. One hour of that examination will be devoted to the student’s major field, and one half-hour each to two minor fields.
The major field must cover the full sweep of a single discipline such as history, literature, law, or musicology. Normally, there will be two examiners in the major field. They may divide the field chronologically or thematically as long as there is full coverage of themes central to teaching and scholarship in the discipline.
Minor fields should be chosen from two areas of study distinct from the major field. A minor field may be defined chronologically or thematically as long as it covers a significant range of material. For example, a student whose major field is American literature, and whose primary area of interest is nineteenth-century fiction, might prepare one minor field in nineteenth-century US history and another in nineteenth-century music. Or, a student whose major field is US history, and who plans to write a dissertation on race relations in the 1930s, might prepare a minor field in American protest literature over time and another in African-American Studies.
Field preparation should be seen as laying a broad foundation for future teaching and scholarship rather than as specific preparation for writing a dissertation.
Students should work with the Chair and individual faculty in identifying their fields and selecting courses thereto. They will work with the examiners in designing reading lists for the exam; sample lists are available on the program’s internal website.
By the end of the third semester, students will present to the Chair for approval the exam field titles and examiners. Ordinarily, at least one member of the general exam committee will be affiliated with the Committee on Higher Degrees in American Studies. One examiner may be from outside Harvard.
If a student fails the general examination, and the examining committee agrees that the student may retake it, the committee will set a date (not earlier than six months after the date of the first examination) by which the second examination must be taken. Students who fail the general examination or postpone it beyond September of their third year may not teach until they have passed the examination, unless the chair grants an exception due to extraordinary circumstances.
Ordinarily, a student’s first appointment as a teaching fellow (TF) is in the fall semester of the third year. Serving as a TF is not a requirement of writing a dissertation and being awarded the Ph.D. in American Studies. However, being a TF is intrinsic to the Graduate School’s funding for students in the humanities and social sciences. More specifically: a teaching fellowship is guaranteed for four semesters starting in the fall of the third year. This guarantee is for 2/5 of a full-time position, typically discussion-leading of two sections associated with a lecture course. After the four semesters of guaranteed TFships, most students are able to continue finding work as a teaching fellow.
All third-year students must take American Studies 314, a course covering topics in pedagogy and professional development for American Studies. The course is 4 credits taken over the course of the full year. That is: 2 credits in fall and 2 credits in spring.
For more on funding and the place of teaching therein, see Funding and Aid. A more extensive section of the Graduate School’s website, on the topic of TFing at Harvard, can be found here.
4. The Dissertation
a. Advising: dissertation committees
After the general examination has been passed, the student will select a dissertation topic and identify a dissertation advisor or advisors, who will form the nucleus of the dissertation committee which must number three (and a fourth member is possible). It is common but not required for dissertation advisors to be selected from among the members of the general examination committee.
1) The first model calls for a primary advisor who takes principal charge of advising the dissertation, with second and third dissertation committee members involved to a greater or lesser degree according to the wishes of the student and the faculty members involved.
2) The second model involves two co-advisors, both of whom are involved equally and continually with the project, with a third dissertation committee member to be brought in at some later stage.
3) The third model involves a committee of three, all of whom advise and sign off on the dissertation, and take roughly equal responsibility in its direction.
As the dissertation committee is formed outward from the initial identification of a nucleus of advisor/advisors, keep in mind the following guidelines…
* Ordinarily, at least one member of the dissertation committee will be affiliated with the Committee on Higher Degrees in American Studies.
* At least two members of the dissertation committee must be members of the Faculty of Arts and Sciences (per Harvard Griffin GSAS rules indicated under the “dissertation submission” heading at Submitting Your Dissertation)
* One member of the dissertation committee may be from outside Harvard, (or two from outside Harvard in the rare instance of a four-person dissertation committee).
Ideally, the advising mode chosen will be indicated to the Program at the time the prospectus is submitted (Monday after spring break, per the next section). It will bear the signatures of the advisors and note their position within one of the models. If indication of full committee membership and mode is not possible according to the ideal timetable, at a minimum: one primary advisor must be identified at the moment of prospectus submission. In this instance, the full committee, and which model (see above), must be indicated to the Program administrator by the conclusion of the semester after prospectus approval at the Prospectus Conference.
The American Studies Committee is responsible for resolving potential issues between the advisors and the students.
b. Dissertation prospectus submission and conference
No later than the Monday after spring break, each third-year student shall submit a dissertation prospectus for approval to their committee (or one primary advisor at minimum, per language in the section above on dissertation committees). Soon thereafter, at an early-May date arranged by the Program administrator, third-year students will present their dissertation proposals at a conference of faculty and students in the Program.
c. Dissertation chapter conference
Upon completion of one chapter approved by the dissertation committee, each student shall present one chapter to assembled American Studies faculty and students. Dates for chapter conferences are set by the Program administrator near the end of each semester. Ordinarily, the chapter is presented during the fourth or fifth year, in advance of taking the Graduate School’s completion fellowship.
d. Dissertation Review
Following are the guidelines for the American Studies “dissertation review,” colloquially termed the “defense.”
- The review committee will consist of the student’s dissertation committee plus one additional member drawn from the American Studies program, a Harvard department, or from outside the university.
- The student should submit the final draft of the dissertation to her/his committee no later than two months before the Registrar’s deadline for final submission. The student will inform the American Studies administrator that the draft has been submitted, and the administrator will gain the approval of the dissertation director before scheduling the review. The dissertation review will normally occur not later than April 15 for a May degree, not later than September 1 for a November degree, and not later than December 15 for a March degree.
- The review will last for ninety minutes. It will begin with a five-to-ten-minute presentation, in which the student will offer an overview of the dissertation’s thesis, method, argument, and findings. The candidate will also offer her/his assessment of the work’s contributions to scholarship and indicate areas in which feedback is sought. Following this brief presentation, each committee member will offer approximately five to ten minutes of comment, during or after which a conversation will ensue, the objective of which is to indicate the dissertation’s strengths and weaknesses and provide advice for publication. The committee may require minor revisions that can be completed quickly, before the Registrar’s submission deadline.
- Once the dissertation has been successfully defended, members of the dissertation committee will sign the dissertation acceptance certificate. The dissertation director will then write a report, ranging from a paragraph to a few pages, which summarizes the discussions of the review committee. The report shall be sent to the student with a copy to the American Studies administrator, ideally no later than two weeks after the review.
- Upon successful defense of the dissertation, the student must submit the dissertation according to the FAS Registrar’s procedures, and arrange for one bound copy to be sent to the American Studies Program office. It is additionally suggested that an inexpensively bound copy of the final version be given to the dissertation director.
- This requirement is for all students in the program filing for the PhD degree after June 2009. A student may petition the Chair to have the dissertation review waived for reasons of hardship.
Tamira Beth Stephens