Distribution of the Dissertation
Students are given complete control over the accessibility of their work. Upon final approval, the dissertation is distributed based on the permissions and publishing options students select during the ETDs @ Harvard submission process.
Making Your Dissertation Publicly Available
PhD dissertations are published or otherwise made available for distribution as proof of the candidate’s achievement, echoing a traditional European idea that the candidate for a doctorate must make a contribution to knowledge and cannot have a degree for making a discovery that is kept secret. Because of this, restricting access to dissertations or delaying the release of the work (i.e. “embargoed”) only occurs in very exceptional cases.
If necessary, students may request to embargo or delay release of their work for six months, one year, two years, or more. Embargoes require the approval of the University Librarian and the chair of the student’s academic program; embargo periods over two years require additional support from the student’s director of graduate studies. An embargo period can be selected in the “Upload Your Files” section of ETDs @ Harvard. After the request is considered, the student will receive a final decision.
If approved, the full text of the dissertation is not openly accessible, however, the metadata associated with the work (general information about the dissertation recorded at the time of online submission) and the abstract remain publicly available.
- Students are responsible for informing their program that their dissertation is embargoed in the event that submission of an additional, departmental print copy of their dissertation is required.
- It is not necessary to embargo a dissertation for patenting purposes once a patent application has been filed with the United States Patent and Trademark Office. At that point, any invention may be disclosed publicly without a loss of patent rights. (See Patents for more information).
When submitting work through ETDs @ Harvard, students are asked to agree to the Harvard Author Agreement, which grants the University a non-exclusive license to preserve, reproduce, and display the work. This license, which is the same the FAS faculty agree to under the Open Access Policy, does not constrain your rights to subsequently publish your work.
Digital Access to Scholarship at Harvard
Dissertations are made available online through the Digital Access to Scholarship at Harvard (DASH) portal, a central, open-access repository of research by members of the Harvard community. In the License Agreement section of ETDs @ Harvard, students must review and accept the Harvard License Agreement to acknowledge distribution of their dissertation through DASH, pursuant to any embargo placed on the work in the submission tool.
Deposit to the Harvard Library
Dissertations are added to the Harvard Library catalog, which makes student work discoverable. Through ETDs @ Harvard, a hardbound, archival paper copy of the approved dissertation is automatically deposited in the Harvard University Archives; this copy does not circulate and is not available for research use. Some programs also require a bound copy. Students are charged $40 per copy, which is added to their student account. Students who apply for the degree but do not meet all the requirements will not be charged a second time when submitting future applications.
Students are also required to consent to the ProQuest license agreement, and dissertations are automatically added to ProQuest Dissertations & Theses Global. As part of the license agreement, ProQuest may sell student dissertations; if authors do not want any sales of their dissertation, they may permanently embargo it with ProQuest. The agreement further allows ProQuest to distribute copies of the dissertation in microfilm, paper, and digital forms by way of thesis subscription, sales, and indexing services pursuant to any embargo.
- The ProQuest publishing agreement is non-exclusive and in no way prohibits the author from making any disposition of other manuscript copies, nor does it prohibit the author from publishing the dissertation at any time.
Students may order additional copies through Thesis on Demand.
If required, a bound copy will be sent directly to the student’s program; if the dissertation is approved for embargo, it is the responsibility of the student to inform their program that they would not like their dissertation to be circulated or made public. The student is responsible for paying for the copy, which will be charged to the student account after they submit the application for degree (if a program copy is required, a charge of $80 will be made: $40 for the program copy and $40 for the Harvard University Archive copy).