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Acknowledging the Work of Self and Others

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Students are responsible for acknowledging any facts, ideas, or materials of others used in their own work, as outlined in Codes of Conduct.

References

In choosing an annotation or reference system, students should be guided by the practice of their discipline and the recommendations of their dissertation advisor, program, or committee. When images or quotations from materials held by libraries, archives, museums, and the like are included in the dissertation, authors should follow the policies of owning institutions concerning references and citations.

Footnotes

Textual notes that provide bibliographic references, supplemental information, opinions, explanations, or suggestions that are not part of the text must appear at the bottom of the page as a footnote:

  • Lengthy footnotes may be continued on the next page.
  • Footnote numbering can be continuous throughout the dissertation or may start again for each chapter or page, but the method must be consistent.
  • Footnotes may be single spaced within each entry but must be double spaced between each entry.

Bibliography

Students should check with their advisor or department to determine whether a bibliography is customary in their field. If it is, the conventions of the discipline should be followed:

  • The bibliography may be single spaced within each entry but must be double spaced between each entry.
  • On the first page of the bibliography, the page number is placed at the bottom of the page, centered between the margins. Thereafter, page numbers should be placed in the same position as they are throughout the rest of the text.
  • The bibliography should be consecutively paginated after the text.

Citation and Style Guides

Students may consult a variety of guides as they draft their dissertation:

  • The Chicago Manual of Style
  • Day, Robert A. and Barbara Gastel. How to Write & Publish a Scientific Paper
  • MLA Style Manual and Guide to Scholarly Publishing
  • Strunk, William. The Elements of Style
  • Publication Manual of the American Psychological Association
  • Turabian, Kate L. A Manual for Writers of Term Papers, Theses, and Dissertations

Use of Copyrighted Material

Using copyrighted material requires permission from the copyright holder, which could be the original author, a publisher, or other creator. If a quotation, passage, or image does not qualify as Fair Use, permission from the copyright owner must be obtained and uploaded as a supplemental file when submitting the dissertation. Visit the Harvard Library Copyright Advisor program or talk to a Copyright First Responder for information about fair use, publishing and licensing, state copyright laws, and more, or Harvard’s Office of the General Counsel. Students who are reproducing, publishing, distributing, or displaying work in a foreign country will need to investigate the applicable laws in that country.

  • Permission to use copyrighted material is obtained from the owner of the copyright.
  • Any permission required for use of copyrighted material must be obtained before the dissertation is submitted.
  • If a student includes their own previously published material in the dissertation, and if the student had transferred rights to the publisher, then the student must obtain permission from the publisher to include this material in the dissertation. This can be negotiated in the student’s contract or agreement with the publisher; see “Planning to Publish,” developed by the Harvard Library Copyright Advisor for more information.​
  • Any permission requested should allow the material to be used as part of the dissertation in all forms and media, including but not limited to digital and print forms. 

​​ProQuest and Copyright

ProQuest requires copies of copyright permission documents and assumes no liability for copyright violations. The documents should be submitted in ProQuest ETD as a separate supplemental file with the title, “Permission Letters, Do Not Publish.” Copyright permission letters are not published.

  • When images or quotations from materials obtained from libraries, archives, museums, and the like are included in the dissertation, students should also follow the policies of the respective repositories concerning permission or citation requirements.
  • When copyrighted material owned by someone other than the author appears in a dissertation and does not meet the fair use standard, and when the author has failed to obtain permission from the copyright holder for ProQuest to sell such material, ProQuest cannot make the complete dissertation available for sale to anyone other than the author.

Use of Third-Party Content 

In addition to the student's own writing, dissertations often contain third-party content or in-copyright content owned by parties other than the student who authored the dissertation. The Office for Scholarly Communication has provided the following resource on fair use, which allows individuals to use in-copyright content on a limited basis and for specific purposes without seeking permission from copyright holders. 

Because your dissertation will be made available for online distribution through DASH, Harvard's open-access repository, it is important that any third-party content in it may be made available in this way. 

Dissertations Comprising Previously Published Works 

As a matter of copyright, dissertations comprising the student's previously published works must be authorized for distribution from DASH. The guidelines in this section pertain to any previously published material that requires permission from publishers or other rightsholders before it may be distributed in DASH and ProQuest.  

Please note: 

  • Authors whose publishing agreements grant the publisher copyright and/or exclusive rights to display, distribute, and create derivative works will need to seek the publisher's permission for nonexclusive use of the underlying works before the dissertation may be distributed from DASH and ProQuest. 
  • Authors whose publishing agreements indicate the authors have retained the relevant nonexclusive rights to the original materials for display, distribution, and the creation of derivative works may distribute the dissertation as a whole in DASH and ProQuest without need for further permissions. 
  • It is recommended that authors consult their publishing agreements directly to determine whether and to what extent they may have transferred exclusive rights under copyright. The Office for Scholarly Communication (OSC) is available to help the author determine whether she has retained the necessary rights or requires permission.  Please note, however, that the Office of Scholarly Communication cannot assist with the permissions process. 

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