The GSAS Student Engagement Fund provides grants to support student groups by funding student-initiated activities, programs, and events that create engagement at GSAS and enhance and complement the academic and social experience of GSAS students.

Requirements

Applications will be accepted from recognized graduate student groups or students partnering with these groups. If you wish to start a new student group, email stuserv@fas.harvard.edu.

Scheduling

Events must not have scheduling conflicts with other school-wide GSAS-sponsored events. We recommend that Orientation and Commencement weeks be avoided.

Publicizing

The event must be publicized to the GSAS community. Groups must complete the GSAS Event Promotion Request Form from the GSAS Office of Communications.
In all communications and posters, include the language “Supported by the GSAS Student Engagement Fund.” Contact the Office of Student Services for a copy of Graduate School of Arts and Sciences logo.

Funding                                                                                                                  

  • Grants may be awarded up to $2,000.
  • If additional funding is received for the program, the proposal must be accompanied by evidence of support (financial and otherwise) from individuals, groups, and/ or organizations other than the grant.
  • Requested honoraria should be included in the program budget.

Application

To apply for a grant from the GSAS Student Engagement Fund, graduate student groups or students collaborating with a graduate student group must complete a GSAS Student Engagement Fund Proposal Form.

This requires a proposal document including:

  • A detailed description of the proposed program/activity/event, including: how the event will engage GSAS students across programs and interests and the proposed date, time, location, and expected attendance. Proposals should state how the event will be publicized to the entire GSAS community. Note if this is a recurring event.
  • Itemized budget. Applications should include detailed budgets and plans with specifics on quantity, speakers, flight costs, catering, media services, and publicity plans. You may use the budget template.
  • Names and contact information for all individuals for planning and implementing the event.

The application should be no more than three pages.

The grants are reviewed three times a year:

  • Fall: submit by October 15, 5:00 p.m.
  • Winter: submit by February 15, 5:00 p.m.
  • Spring: submit by April 15, 5:00 p.m.

A committee will meet to discuss the applications, select recipients, and decide on grant amounts.

Only complete applications will be considered.

Funds must be used within 12 months of when awarded.

The award limit per request is $2,000.

Post-Initiative

Within two weeks of the initiative, the students leading the event must submit a GSAS Student Engagement Fund Post-Initiative Fund Report to the Office of Student Services. The report will describe how the event met the goals originally outlined in the application, and detail how the funds were spent. Please include photographs of the event, if taken.

Questions about the grant application process and distribution of funds can be directed to the Office of Student Services.