The GSAS Student Engagement Fund provides grants to support student groups by funding student-initiated activities, programs, and events that create engagement at GSAS and enhance and complement the academic and social experience of GSAS students.

Application Deadlines

Applications will only be considered for future initiatives occurring a minimum of four weeks after the application deadlines. See the chart below:

Funding Round

Application Deadline

Decision Communicated

Initiative Held After

Fall 2019

October 15, 5:00pm

November 8, 2019

November 15, 2019

Winter 2020

February 1, 5:00pm

February 21, 2020

March 1, 2020

Spring 2020

April 1, 5:00pm

April 20, 2020

May 1, 2020

Eligibility

Applications will be accepted from recognized Graduate Student Groups or students partnering with these groups. If you wish to start a new student group, email stuserv@fas.harvard.edu. Priority will be given to collaborations across groups.

Grants will be processed in checks distributed to the Graduate Student Group. It generally takes 3-6 weeks to process a check after the group has completed all the required steps.

Funding Requirements

  • Grants may be awarded up to $2,000 per round.
  • If additional funding is received or will be requested from other sources for the initiative, that information should be included in the itemized budget.
  • Requested honoraria should be included in the program budget.

Scheduling Requirements

Events must not have scheduling conflicts with other school-wide GSAS-sponsored initiatives. We recommend that Orientation and Commencement weeks be avoided.

Publicizing Requirements

  • The initiative must be publicized to the GSAS community by posting the event on GSAS Engage and if open to the whole GSAS student body, the event should be co-hosted with the Graduate School of Arts and Sciences organization.
  • If granted funds, all communications, Engage event, and posters, include the language “Supported by the GSAS Student Engagement Fund.” The Office of Student Services will provide a copy of Graduate School of Arts and Sciences logo for app promotional materials.
  • If students would like additional support publicizing an event, they can complete the GSAS Event Promotion Request Form which notifies the GSAS Communications team about the initiative. The GSAS Communications team may choose to promote it in web and print materials.

Reporting Requirements    

Within two weeks of the initiative, the students leading the initiative must submit a GSAS Student Engagement Fund Post-Initiative Fund Report to the Office of Student Services. The report will describe how the initiative met the goals originally outlined in the application, and detail how the funds were spent. Please include photographs of the initiative, if taken. If the Post-Initiative Report is not submitted, this will be taken into consideration for future requests.

Application Form

As a part of the application, groups must complete the GSAS Student Engagement Fund Application. This includes:

  • A detailed description of the proposed program/activity/initiative, including: how the initiative will engage GSAS students across programs and interests and the proposed date, time, location, and expected attendance. Proposals should state how the initiative will be publicized to the entire GSAS community. Note if this is a recurring initiative.
  • Itemized budget. Applications should include detailed budgets and plans with specifics on quantity, speakers, flight costs, catering, media services, and publicity plans. You may use the budget template. Please include if you have requested or are are receiving funds from other sources.
  • Names and contact information for all individuals for planning and implementing the initiative.

How Funds Are Allocated

  • A committee will meet to discuss the applications, select recipients, and decide on grant amounts.
  • Only complete applications, submitted by the deadline, will be considered.
  • Funds must be used within 12 months of when awarded.
  • Past allocation does not guarantee future funding. Groups are welcome to apply for multiple rounds, but the goal of the fund is to benefit as many groups as possible.

Questions about the grant application process and distribution of funds can be directed to Janet Daniels.