Timeline of Non-Resident Student Process

Last Updated

August 24, 2023

Introduction
Academic Requirements
Admissions
Conduct and Safety
Financial Aid
Registration
Harvard Griffin GSAS students are classified as resident students (full time or part time) or non-resident students and must either check in and register through the FAS Registrar’s Office or apply for an alternate status through the Non-Residential Application Portal. The Registrar’s Office also tracks students’ year of graduate study (known as G year), which is calculated from the first date of registration in Harvard Griffin GSAS.

July 1

Deadline for submission of fall and full academic year non-resident applications.

Leave of Absence: A student whose approved application for leave of absence (for the fall term only or full academic year) is signed by the student by July 31 will be on leave effective as of July 31. The student will not be charged the student health fee or charged for enrollment in the Student Health Insurance Plan for the fall or spring term.
Traveling Scholars: Deadline for waiving Harvard University Student Health Program for the fall term (Student Health Insurance Plan). The Student Health Insurance Plan may be waived if a student has comparable health coverage. Waiver deadlines apply. A waiver must be submitted online for each part of the HUSHP coverage in which the student does not want to participate.

Leave of Absence (submitted August 1 or later): A student whose application for a leave of absence is submitted August 1 or later during the fall term will be placed on leave effective as of the date the form was signed by the student. The student’s health coverage will end the last day of the month on which the effective date falls. The student health fee and enrollment in the Student Health Insurance Plan will be canceled for the remaining months of the term and the fees will be adjusted/pro-rated to cover the month(s) of coverage during the term. For example, if a student’s leave is effective as of August 15, he or she will retain health coverage through August 31 and will be charged a pro-rated amount for August’s health coverage but will not be charged for September through January.

Students on leave are eligible to purchase six months of additional coverage, effective from the first day without coverage. To initiate enrollment, the student must submit an enrollment application to HUHS Member Services within 30 days from the date of loss of coverage (or, in the case of students going on leave before the new term starts, by September 15). Students whose leave is effective as of a date between December 1 and January 31 for the fall term will retain coverage through the end of the health insurance period for the term.

Traveling Scholars: Waiver requests for the fall term and academic year will not be accepted after this date. Late deadline for waiving Harvard University Student Health Program (Student Health Insurance Plan). Waiver requests submitted between August 1 and September 30 are subject to late fees as outlined in the late waiver fee schedule.

Traveling Scholars
Deadline for waiving Harvard University Student Health Program for the spring term (student health fee and/or Student Health Insurance Plan). The Student Health Insurance Plan may be waived if the student has comparable health coverage. Waiver deadlines apply. A waiver must be submitted online for each part of the HUSHP coverage in which the student does not want to participate.
Leave of Absence
A student whose approved application for leave of absence (for the spring term) is signed by the student by January 31 will be on leave effective as of January 22, the official registration period end of fall term.

Leave of Absence (submitted February 1 or later): A student whose application for leave of absence is submitted February 1 or later during the spring term will be placed on leave effective as of the date the form was signed by the student. The student’s health coverage will end the last day of the month in which the effective date falls. The student health fee and Student Health Insurance Plan will be canceled for the remaining months of the term and the fees will be adjusted/pro-rated to cover the month(s) of coverage during the term. For example, if a student’s leave is effective as of February 15, they will retain health coverage through February 28 and will be charged a pro-rated amount for February’s health coverage but will not be charged for March through July.

Students on leave are eligible to purchase six months of additional coverage, effective from the first day without coverage. To initiate enrollment, the student must submit an enrollment application to HUHS Member Services within 30 days from the date of loss of coverage (or, in the case of students going on leave before the new term starts, by March 15). Students whose leave is effective as of a date between May 1 and July 31 for the spring term will retain coverage through the end of the health insurance period for the term.

Traveling Scholars
Waiver requests for the spring term will not be accepted after this date. Late deadline for waiving Harvard University Student Health Program (Student Health Insurance Plan). Waiver requests submitted between February 1 and March 31 subject to late fees as outlined by the Late Waiver Fee Schedule.

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