A student’s time in graduate study is measured by G-Year, which refers to the number of years of graduate study. For example, a student in their first year is a G1, in their second year a G2, and so on. Both the Registrar’s Office and academic programs track G-Year, which may diverge if the academic program approves an adjustment.
Adjustment to G-Year
A program may grant a student a G-Year adjustment in certain circumstances (students should reach out to their program for more information). If approved, the adjustment will apply to the G10 enrollment cap and, if applicable, to when the student invokes guaranteed teaching and applies for a dissertation completion fellowship.
Students who desire a change in their department G-Year based on a reason below should contact their program to submit a formal request; the program will confer with the Office of Student Affairs. A leave of absence may not be necessary to receive an adjustment for a medically documented illness, childbirth or major family-related issues, or other disruptions.
Medically documented illness
An adjustment of one year to the department G-Year can be made for a medically documented illness. Documentation must be submitted to the Accessible Education Office (AEO) providing an explanation of the illness signed by the attending physician. Contact the AEO for details.
Childbirth or major family-related issues
An adjustment of one year can be made for childbirth or other major family-related interruptions of timely progress to the degree.
Active military service
An adjustment to the department G-Year can be made for the years a student is on active military service.
Coordinated degree program
An adjustment to the department G-Year can be made for the years in which a GSAS student is participating in the MD/PhD or JD/PhD Coordinated Program.
Beginning a PhD program from a GSAS master’s program
Students entering a PhD program from a GSAS master’s program will start as a G1 Departmental G-Year. Their Registrar G-Year will still reflect as a G2 of G3, depending on how long their masters program was, simply to track their cumulative time with GSAS.
An adjustment to the department G-Year can be made in consultation with the Office of Student Affairs for students who suffer disruptions to their academic progress due to circumstances beyond their control. Documentation may be requested.
policy amendment for spring 2020
An adjustment of one year can be made to the department G-year for GSAS students whose academic progress has been impacted by COVID-19. These changes must be emailed by your department administrator or DGS to the Office of Student Affairs.