Year of Graduate Study (G-Year)

A student’s time in graduate study is measured by G-Year, which refers to the number of years of graduate study. For example, a student in their first year is a G1, in their second year a G2, and so on. Both the Registrar’s Office and academic programs track G-Year, which may diverge if the academic program approves an adjustment.

Adjustment to G-Year

A program may grant a student a G-Year adjustment in certain circumstances (students should reach out to their program for more information). If approved, the adjustment will apply to the G10 enrollment cap and, if applicable, to when the student invokes guaranteed teaching and applies for a dissertation completion fellowship.

Students who desire a change in their department G-Year based on a reason below should contact their program to submit a formal request; the program will confer with the Office of Student Affairs. A leave of absence may not be necessary to receive an adjustment for a medically documented illness, childbirth or major family-related issues, or other disruptions.

Medically documented illness

An adjustment of one year to the department G-Year can be made for a medically documented illness. Documentation must be submitted to the Accessible Education Office (AEO) providing an explanation of the illness signed by the attending physician. Contact the AEO for details.

Childbirth or major family-related issues

An adjustment of one year can be made for childbirth or other major family-related interruptions of timely progress to the degree.

Active military service

An adjustment to the department G-Year can be made for the years a student is on active military service.

Coordinated degree program

An adjustment to the department G-Year can be made for the years in which a GSAS student is participating in the MD/PhD or JD/PhD Coordinated Program.

Beginning a PhD program from a GSAS master’s program

An adjustment of one year can be made for students entering a PhD program from a GSAS master’s program.

Other disruptions

An adjustment to the department G-Year can be made in consultation with the Office of Student Affairs for students who suffer disruptions to their academic progress due to circumstances beyond their control. Documentation may be requested.

CONTACT INFO

The Accessible Education Office

1350 Massachusetts Avenue
Smith Campus Center #470
Cambridge, MA 02138

Phone: (617) 496-8707
Fax: (617) 496-1098
aeo@fas.harvard.edu

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Office of Student Affairs
Richard A. and Susan F. Smith Campus Center
1350 Massachusetts Avenue, Suite 350
Cambridge, MA 02138